Do you know ’email etiquette for professionals’?

Here are a couple of email etiquette or email protocols for professionals that you may find useful.

We all want to create a lasting impression through our emails.

We cannot achieve this goal without following email etiquette.

Email etiquette means principles of behavior that one should use while writing or answering an email.

Etiquette is particularly important when you write a formal or business email to your colleague, boss, senior, clients, or other stakeholders.

 

Common Email Etiquette

1. Replying to an email

Never change the subject while replying to an email; otherwise, the original sender may not give the required importance to the email.

2. Capital letter:

‘capital letter’ means you are shouting at someone or venting your anger.

I WANT TO MEET YOU TOMORROW TO DISCUSS OUR STRATEGY TO BEAT THE COMPETITOR.

I ALSO WANT TO UNDERSTAND YOUR TRAVELLING PLAN SO THAT I CAN SCHEDULE MY WORK ACCORDINGLY TO MAKE SURE EVERYTHING RUNS SMOOTHLY.

OUR SUPPLIERS WILL VISIT THE COMPANY DURING NEXT WEEK.

I THINK YOUR EXPERIENCE CAN HELP ME TO CONVINCE THEM TO OFFER FAVORABLE PRICING, AND MAINTAINING A GOOD RELATIONSHIP WITH US.

3. Red font:

‘Red font’ means you are shouting at someone or venting your anger.

I want to meet you tomorrow to discuss our strategy to beat the competitor. I also want to understand your traveling plan so that I can schedule my work accordingly to make sure everything runs smoothly.

Our suppliers will visit the company next week. I think your experience can help me to convince them to offer favorable pricing, and maintaining a good relationship with us..

4. Small fonts:

‘small font’ means that one is careless about writing emails. Hence, one should avoid using small fonts.

i want to meet you tomorrow to discuss our strategy to beat the competitor.

i also want to understand your traveling plan so that i can schedule my work accordingly to make sure everything runs smoothly.

our suppliers will visit our company next week.

i think your experience can help me to convince them to offer favorable pricing and maintaining a good relationship with us.

5. Long paragraph:

A long paragraph can be confusing and may not depict the precise meaning. Hence, it should be avoided.

I want to meet you tomorrow to discuss our strategy to beat the competitor and understand your traveling plan so that I can schedule my work accordingly to make sure everything runs effortlessly, and our supplier experiences a smooth visit to the company which will help them to favor our company in terms of pricing and they would maintain great relationship with us.

6. Consider writing (Revision of the above paragraph)

I want to meet you tomorrow to discuss our strategy to beat the competitor.

I also want to understand your traveling plan so that I can schedule my work accordingly to make sure everything runs smoothly.

Additionally, I need your help to convince suppliers to offer favorable rates and maintain a good relationship with us as they are visiting us shortly.

7. Abbreviation:

‘Abbreviation’ is often used in emails.

However, it is not suggested to use abbreviations as everyone cannot understand it clearly.

You may consider using those abbreviations (ASAP, EOD) which are very common in your company or industry.

Never create your acronyms (TC-take care, U2- you too, IWCU- I will call you) as everyone cannot read your mind.

You may also read ‘Email to Boss’.

If you want to write professional, polite, and error-free emails, you can learn more about our email writing course.

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